Rules, Expectations & Policies
Please review the information below in its entirety. Following the general policies and expectations, you will find reservation specific details for RV Site and Cabin rentals. Please make sure you fully understand what will be expected of you as a guest at the Oregon Trail Glamping and RV Park.
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General Park Policies and Expectations:
· Individuals reserving an RV Site or Cabin in the Oregon Trail Glamping & RV Park must be 21 years of age or older to reserve in their name.
· ALL RV Sites and Cabins must be under the supervision of a parent, guardian, or chaperone who is 21 years of age or older. It is preferred to have two adults 21+ years of age present for reservations made with more than two minor children 18 years of age or younger.
· A maximum of 8 occupants are allowed per RV site reservation.
· A maximum of 6 occupants (4 adult maximum) are allowed per Cabin reservation.
· Unregistered overnight visitors are NOT permitted.
· Speed limit in the park is 5mph. This is strictly enforced.
· DO NOT operate any vehicle on campground property without a valid license or under the influence of alcohol or drugs.
· ALL vehicles driven on campground property must be properly registered and licensed. "Vehicles" include and are not limited to golf carts, side by sides, ATVs, horses, and tractors.
· NO loud engine revving, unnecessary idling, or excessive noise from vehicles, ATVs, or recreational equipment, especially during quiet hours.
· Please keep our children safe! When traveling through the park, please be cautious of other visitors, their children, property, and pets.
· Generators: In the event of a power outage, generators can be used by RV Site occupants at any time of the day until the power is restored. Generators may NOT be used at or near Cabins. If you need to use a generator for any other reason, please contact us prior to use. 785-288-9728
· NO space heaters, outdoor refrigerators, or any additional high-draw or large appliances may be used inside or outside the Cabins or plugged into RV pedestals unless approved by management. Unauthorized appliances can create electrical hazards and may overload park power systems.
· RV Sites and Cabins may NOT be used for storage of equipment, non-operational vehicles, household items, tools, merchandise, or non-lodging personal property.
· DO NOT flush wipes, feminine products, paper towels, or foreign materials into the sewer system. RV Sites: Only RV-safe toilet paper may be used. Cabins: Only provided toilet paper may be used. Guests will be charged for damages or backups caused by improper disposal.
· NO tampering with or entering maintenance buildings, utility boxes, lock boxes, pump stations, or equipment areas, this is strictly prohibited and may result in removal without refund.
· Guests may NOT tamper with, modify, or attempt repairs on any park utilities, including but not limited to electrical pedestals, breakers, water lines, sewer hookups, or any park-owned equipment. Any unauthorized access or tampering creates a serious safety hazard and may result in immediate removal without refund, as well as liability for any resulting damages.
· To protect the park’s septic system, guests MUST NOT dispose of grease, oils, food scraps, chemicals, diapers, wipes, feminine hygiene products, paper towels, or any non-septic-safe materials in toilets or drains. ONLY septic-safe toilet paper may be flushed. Guests may be held financially responsible for any plumbing or septic damage resulting from improper disposal.
· The use of firearms, bows & arrows, BB guns, pellet guns, paintball guns, and airsoft guns are prohibited on park property.
· NO selling, soliciting, or distributing materials is permitted on park property. Use of RV Sites or Cabins for business operations, construction crews, commercial lodging, or long-term residency requires prior written approval from park management.
· ALL guests, visitors, and occupants must comply with all local, state, and federal laws while on park property. Any illegal activity or violation of law may result in immediate removal from the park without refund.
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Optional Guest Access and Safety Disclaimer:
The RV Sites and Cabins are located inside the Oregon Trail Glamping and RV Park with convenient walking access to:
· Playground and public pool
· Walking trail and peaceful Windmill Lane
· McDonald’s, Casey’s, Dollar General, and other quick stops
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Please Note: The public walking trails, pool, and playground are not supervised or maintained by Oregon Trail Glamping & RV Park. Guests assume all risks associated with the use of any nearby public or recreational facilities.
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Park Quiet Hours: 11:00pm-8:00am CST
Please Note: Quiet hours apply to all guests, including both RV Sites and Cabins.
· Please make sure all music, TV noise, etc. are at a minimum after this time. All children under the age of 16 must return to their site at 11:00pm. Quiet hours also extend to Cabin porches and outdoor seating areas. Noise violations will be enforced day or night. The park owner has the authority to ask anyone to leave at any time.
· If your camper is equipped with outdoor LED lighting, please be courteous to your neighbors and turn off those lights once you go to bed.
· If you are having issues with someone being too loud or disruptive after quiet time, please call 785-288-9728. Discretion will be used.
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Park Fire Safety/Fire Pit Use:
NO fires during burn bans. There will be a notification posted at the park. Management reserves the right to temporarily restrict campfire use during high-wind advisories, even if an official burn ban is not in place. For more information, visit Brown County Fire Forecast.
· Firewood is NOT available at the park.
· DO NOT leave fire pits or tiki torches unattended.
· Fires are allowed in above ground pits ONLY and MUST be contained in the fire pit at all times. Please bring your own firewood and clean up around the area your pit was used when packing up.
· NO open flames or candles inside the Cabins or glamping structures.
· Fireworks are NOT permitted at any time.
· DO NOT burn plastic, glass, or garbage.
· DO NOT burn logs larger than the fire ring.
· ALL fires must be extinguished prior to retiring for the evening.
· NO deep fryers are to be used on park property; this includes RV sites and Cabins.
· Overloading electrical outlets or circuits in Cabins or at RV pedestals is strictly prohibited. For appliance approval, please contact the hosts at 785-288-9728
· NO tampering with smoke detectors, fire extinguishers, carbon monoxide detectors, or any safety equipment it is strictly prohibited and may result in immediate removal and associated replacement fees.
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Smoking Policy:
· NO smoking or vaping in or within 50' radius of any of the Cabins or glamping structures. We also request that you be courteous of other occupants when smoking outdoors.
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Please Note: Smoking or vaping inside any cabin will result in an additional cleaning and deodorizing fee charged to the card on file. This fee covers odor remediation and replacement of any soft goods damaged by smoke exposure.
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Park Alcohol/Drug Policy:
· Intoxication is prohibited. If drunkenness becomes a problem, you will be asked to leave the campground without any refund.
· NO alcohol consumption by anyone under 21 years of age.
· NO illegal substances are permitted. If illegal substances become a problem, you will be asked to leave the campground without any refund.
· DO NOT operate any vehicle on campground property under the influence of alcohol or drugs.
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Minor (18 & Under) Expectations:
· Parents/Guardians are NOT to leave children under the age of 18 alone or unsupervised at campground. YOU ARE RESPONSIBLE TO SUPERVISE YOUR CHILDREN, particularly around the corn fields, hay bales, fire pits, creeks, and timberline. Children must obey park rules. You are responsible for the actions of your children.
· Children MUST be supervised when utilizing the cabin lofts at all times.
· Please caution children to NOT approach unknown pets unless they have owners’ permission.
· Occupants and Visitors may NOT climb on or enter any decorative park structures, including wagons, signage, windmills, fences, or displays. These items are not designed for recreation. Damage or unsafe behavior may result in immediate removal without refund.
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Park Environmental Preservation and Exploration Guidelines:
· Environmental Preservation and maintaining a beautiful park is important to us. Please DO NOT move or stack rocks in creek, handle wildlife, or disturb any plants, trees, shrubs, grass, or flowers.
· Property surrounding the park is owned by the county. Be respectful when exploring. Please DO NOT move or stack rocks in creek, handle wildlife, or disturb any plants, trees, shrubs, grass, or flowers. The Oregon Trail Glamping and RV Park is not liable for any damages or injuries that may occur during your explorations.
· Unauthorized entry into restricted or non-reserved areas of the park is considered trespassing and may result in removal without refund. If you are unsure whether an area of the park is restricted, please contact the hosts for confirmation at 785-288-9728.
· Terrain throughout the property may include uneven ground, tree roots, rocks, creek banks, and natural obstacles. Guests assume FULL responsibility for navigating these areas safely.
· DO NOT deface any trees, tables, or any other park property. If vandalism becomes a problem, you will be asked to leave the campground without any refund.
· Guests must NOT dump fish remains, bait, animal carcasses, or food waste outdoors.
· Car/Truck/RV washing is NOT allowed in park. The Redhawk Autowash is located at 101 Oregon Street in Hiawatha and is available 24/7.
· NO excessive water use. Excessive use includes the use of kiddie pools, sprinklers, and any activity that requires continuous or high-volume water flow.
· NO vehicle maintenance or repairs on site. This includes and is not limited to: oil changes, coolant flushes, air compressor use, and jacking up vehicles. You can find a list of local auto repair businesses HERE.
· Respect other guest's property and space. Keep all your property within your own reserved site space. Do NOT walk through other people's sites.
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RV Site Information and Policies:
Monthly RV Site reservations must be approved by phone prior to booking. Call 785-288-9728.
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Camper/RV Eligibility & Restrictions:
· RV must NOT be older than 10 years from present date to be eligible for monthly rate. RVs older than 10 years from present date will need to submit photos to be inspected by camp management before approval into campground. Exceptions may be granted at management’s discretion upon review of photos.
· RV additions are NOT permitted. Forbidden additions include, but are not limited to, fences, sheds, porches, or decks.
· NO hay bales are allowed for insulating. Only manufactured skirting is permitted and in the winter season only.
· ONLY outdoor seating, grills, and rugs are allowed outside of your RV. Charcoal/Gas grills and above ground fire pits are permitted. Please tidy up your belongings prior to retiring for the night.
· Insect repelling devices and zappers are permitted. If your device emits a loud sound or bright light, please be courteous to your neighbors and the park's quiet hours.
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RV Site Check-In: 11:00am CST
If you arrive after quiet hours, please do a very minimal set-up until the following morning.
RV Site Check-Out: 1:00pm CST
If you plan to arrive early, please give us a call to check availability and arrange an early check in. There is a small fee of $10 per hour for early check in.
If you DO NOT check out by 1:00pm, an additional daily site rate will be charged for the late departure.
Please Note: If you are experiencing mechanical issues with your vehicle or RV that will delay your 1:00pm departure, please let the office know by 11:00am. 785-288-9728
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RV Site Amenities:
Internet Access: FREE Wi-Fi Available
Network: starlinkoregontrail
Password: lodgeroad
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RV Site Hookups:
· 30/50 Amp Hookups
· Water, Sewer, & Electric Hookups
· ALL sewage connections must have an airtight seal by use of a rubber collar or elbow adapter. If you do not have one, you will be required to purchase one. Guests are financially responsible for any sewer damage, backflow, clogs, or contamination caused by improper hookups, improper disposal, or misuse of RV sewer lines or Cabin plumbing. Dumping greywater or wastewater onto the ground is strictly prohibited and may result in immediate removal.
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Please Note: If you have any after-hours utility problems, call park management at 785-288-9728.
We kindly ask that you DO NOT attempt to work on it yourself.
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RV Site Parking:
· Only 1 RV per site.
· Only 2 vehicles per campsite are permitted.
· DO NOT use unoccupied RV sites for parking.
· Absolutely NO driving or parking on the grass unless it is a designated parking spot.
· Hauling trailers are permitted and must be parked in a designated parking spot within your site. If you do not have space to park your trailer within your site, you may contact Casey's General Store by calling 785-301-8855 to inquire about utilizing their parking lot just 0.1 miles from the park.
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RV Site Pet Policy:
· Only 2 pets permitted per RV site and MUST ALWAYS be on a leash (no longer than 6 feet). NO dangerous or aggressive animals of ANY kind.
· Pets MUST have proof of rabies vaccination.
· Pet Waste – Our pets love to camp too but remember to scoop up your dog’s poop! Their waste is full of bacteria and excess nutrients that will contaminate local waterways if not disposed of properly. Pack extra bags with you on your trip, bag the waste, and place in one of the park’s roll-away trash cans or pet waste disposal containers.
· Noise violations and policy guidelines DO extend to pets. You are responsible/liable for the behavior of your pets.
· DO NOT chain your pet to any park building, fences, trees, or property.
· NO pets allowed on artificial turf. Dog Run area is available for all pets, located near the park entrance.
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RV Site Waste & Upkeep Expectations:
Trash Waste - Secure your trash at your campsite to prevent critters from getting it! DO NOT leave your trash out overnight. Trash bags are NOT available at the park, please bring your own trash bags. Pack your trash out and break down any large items, such as cardboard boxes, before placing them in one of the roll-away trash cans located directly behind the covered wagon at the park entrance. If the trash cans are full, please contact us for assistance. 785-288-9728
RV Wastewater - When disconnecting your RV from water and sewer hookups, you need to turn off the water supply at the spigot, ensuring to close the black and gray tank valves on the RV before detaching, detach the freshwater hose from the RV, and then disconnect the sewer hose. Closing the black and gray tank valves, prior to detaching, prevents any residual water from draining back into the park and ensures your tanks are properly sealed for travel.
Food Waste – Food scraps and leftovers should be packed out. That includes biodegradable trash, such as fruit peels and coffee grounds. Transport your food scraps home or securely place them in a tightly sealed bag and dispose of them in the designated roll-away trash cans located directly behind the covered wagon at the park entrance. If the trash cans are full, please contact us for assistance. 785-288-9728
Pet Waste – See RV Site Pet Policy instructions above.
Additional Notes: Keep a clean campsite, leave a clean campsite. We expect your site to be left the same way that you found it. Leave no trace. Pack it in, pack it out. Inspect your campsite and rest areas for trash or spilled food. Pack out all trash, leftover food, and litter. Burning trash is not allowed. Do NOT burn any trash or food in fire pits. Proper disposal of general waste is essential for maintaining cleanliness and hygiene. If management must clean up your site, there will be a cleaning fee charged to your card on file.
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RV Site Visitors Policy:
· A maximum of 8 additional visitors are allowed per RV site and MUST depart no later than 11:00pm CST or they will be considered overnight visitors. If you are wanting a visitor to stay overnight, take into consideration that you may not exceed the 8 occupant per reservation limit. Please notify the camp host of your plans.
Please Note: Registered campers are responsible for their visitors and will be held financially responsible for any damage to our property. Please make sure your guests are aware of campground rules.
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Cabin Information and Policies:
Monthly cabin stays must be approved by phone prior to booking. Call 785-288-9728.
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Cabin Overview:
· Sleeps: 4 guests (up to 4 adults, within the 6 occupant maximum)
· Beds: 2 queen beds (one on the main floor and one in the loft).
· Bathroom: 1 full bathroom with a tub/shower combo.
· Living Space: Cozy living room with couch.
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Please Note: Cabin sleeping arrangements include 2 queen beds intended to comfortably accommodate up to 4 adults. Cabin reservations allow a maximum total occupancy of 6 individuals (4 adult maximum) including children.
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Cabin Check-In: 3:00pm CST
You will receive an email with check-in instructions 24 hours prior to your reservation date. If you plan to arrive early, please give us a call to check availability and arrange an early check in. There is a small fee of $10 per hour for early check in.
Cabin Check-Out: 11:00am CST
If you do not check out by 11:00am, an additional daily cabin rate will be charged for the late departure. Please notify the host when leaving 785-288-9728
Cabin Check-Out Instructions:
· Wash any used dishes and return them to their original locations.
· Return any moved items and furniture to their original spots.
· Double-check that you haven’t left personal items behind, including in the kitchen, bedrooms, bathroom, drawers, outlets, outside area, and porch.
· Turn off ALL lights and appliances, leave the HVAC turned ON, and if the emergency heaters were used, turn them off and leave the mini split ON.
· Unplug ALL countertop appliances.
· Close and lock ALL doors and windows behind you.
· If beds were used, please leave them unmade and place ALL used blankets and pillows on top of the beds.
· If you moved any games or toys, return them to their original place.
· Make sure the cabin is generally tidy with NO major spills, trash, or messes.
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Check-Out Key Return:
· The key is secured to a lockbox. You DO NOT need to turn in a key, simply make sure the corded key is locked securely back into the designated lockbox.
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Please Note: The cabin key must remain on the cord that is attached to the lockbox. If a cabin key is removed from the cord, damaged, or not returned to the lockbox at check-out, a replacement key or lock-change fee will be charged to the card on file.
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Final Check-Out Step:
· Send a quick message to the host at 785-288-9728 to let them know you have checked out.
Cabin Parking:
· Only 2 vehicles per cabin are permitted.
· DO NOT use unoccupied cabins or RV sites for parking.
· Absolutely NO driving or parking on the grass unless it is a designated parking spot.
· If you are traveling with a trailer or have additional vehicles, you may contact Casey's General Store 785-301-8855 to inquire about utilizing their parking lot just 0.1 miles from the park.
Cabin Pet Policy:
· NO PETS ALLOWED IN CABINS! This is strictly enforced.
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Service Animals: Verified service animals will be accommodated as required by law. Please notify park management prior to arrival if you are traveling with a service animal so appropriate arrangements and expectations can be discussed. Staff may only ask 2 questions as permitted by ADA guidelines: whether the animal is a service animal required because of a disability, and what task it has been trained to perform. Emotional support animals are not considered service animals under ADA guidelines and are not permitted inside cabins.
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Cabin Amenities:
· Cabin Kitchenette
· Fridge
· Microwave
· Toaster oven
· Countertop electric hot plate
· K-cup coffee maker and French press
· Dishes, utensils, and basic cookware (pots, cookie sheet, cutting board)
· Bar seating for meals
Cabin Essentials
· Towels, linens, pillows, extra blankets
· Air conditioning and heating
· Hot water
· Hair dryer
· Iron and ironing board
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Cabin Outdoor Features
· Front porch seating
· Onsite parking for cabin guests
· Walking access to playground and trail
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Please Note: NO outdoor appliances should be plugged into cabin power.
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Cabin Safety Equipment:
· Smoke detector
· Fire extinguisher
Cabin Extras
· Games and toys for kids
· Books
· Travel Essentials Basket – in case you forgot something!
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Internet Access: FREE Wi-Fi Available
Username: starlinkoregontrail
Password: lodgeroad
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Cabin Occupant Access:
Guests have FULL access to their reserved cabin and front porch.
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Cabin Cleaning Expectations:
· The cabins are inspired by the adventurous spirit of the Oregon Trail. Please treat the cabins with care and leave them as you found them so every guest can enjoy their own piece of trail history. DO NOT burn any trash or food in park fire pits. Proper disposal of general waste is essential for maintaining cleanliness and hygiene. If the specified check-out cleaning procedures are NOT followed or there are any excessive messes or damage to property, there will be a cleaning fee charged to your card on file.
Please Note: Cabin Rates include laundry changes and essential cleaning outside of the basic check-out tidying instructions.
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Cabin Visitors Policy:
· NO additional visitors are allowed in the cabins unless granted permission from owners prior. If you would like to request a visitor to stay overnight, please contact the hosts at 785-288-9728.
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Please Note: If you are wanting to request a visitor stay overnight, take into consideration that you may not exceed the 6 occupant (4 adult maximum) per reservation limit. Registered occupants are responsible for their visitors and will be held financially responsible for any damage to our property. Please make sure your visitors are aware of the cabin rules.
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General Reservation Payment Information and Policies:
Please Note: Reservations are non-transferable. Only the guest whose name appears on the reservation may check in.
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Reservation Payments:
Credit/Debit Card payment is preferred for any short-term reservations. If a credit or debit card payment is NOT possible, please contact the hosts when making your reservation at 785-288-9728.
Please Note: If you have requested to pay for your reservation with cash or check, you will still be required to place a credit card on file for incidentals. Please review the Cash or Check payment procedures below.
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Monthly Occupant Reservation Payments:
ALL monthly occupants will be required to pay on the 1st of the month. Please pay via Firefly recurring invoice or securely place your cash/check payment in the dropbox located directly behind the covered wagon near the park entrance.
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Cash or Check Payment Procedures:
If you are planning to make your monthly payment via cash or check, you will need to make Park Management aware of this at the time of the reservation. When making your cash or check payment, make sure to include your name and site or cabin number on your envelope or in the check memo. Make checks or money orders out to Oregon Trail Glamping & RV Park. Any payment that is more than 2 days late will be required to pay a mandatory late fee of $50.
Please Note: You will still be required to place a credit card on file for incidentals.
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Chargebacks and Returned Payments:
Guests who initiate an unlawful or fraudulent credit card chargeback are responsible for all related fees, including chargeback fees, bank penalties, administrative costs, and any legal expenses incurred during the dispute process. Any returned or dishonored checks (NSF) will incur a mandatory $50 returned check fee in addition to any bank charges imposed on Oregon Trail Glamping & RV Park. Failure to resolve an outstanding balance may result in the debt being sent to collections.
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Authorization for Incidentals:
· At check-in, your credit card will be pre-authorized for in-room incidentals. Upon your departure, any room incidental charges will be appropriately billed to your credit card. If you are paying for your reservation via cash or check, you are still required to provide a credit card for Oregon Trail Glamping & RV Park to keep on file.
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Damage, Missing Items, and Excessive Cleaning:
Guests are financially responsible for any damage, missing items, excessive messes, or violations of park policies that occur during their stay. This includes, but is not limited to: damage to cabins, RV sites, furnishings, linens, décor, appliances, outdoor equipment, and any park property. Failure to follow the specified check-out procedures or leaving the cabin or RV site in a condition requiring extra cleaning will result in a cleaning or damage fee charged to the card on file. By placing a credit card on file, you authorize Oregon Trail Glamping & RV Park to charge any applicable fees or repair/replacement costs.
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Payment Failure:
· If the card on file declines for any incidental or damage charges, the guest agrees to provide an alternative payment method within 24 hours. Failure to do so may result in involvement of local authorities or civil collection processes.
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Personal Property:
· Oregon Trail Glamping & RV Park is NOT responsible for theft, loss, or damage to personal belongings, vehicles, or equipment at any time before, during, or after your stay. Guests are encouraged to secure valuables and lock all vehicles and cabins.
· Guests acknowledge that falling branches, trees, or storm debris may occur naturally. Oregon Trail Glamping & RV Park is NOT liable for injuries or property damage resulting from natural weather events.
· Lost/Stolen Packages: Oregon Trail Glamping & RV Park is NOT responsible for any delivered packages, mail, or personal items left at RV Sites, Cabins, or common areas. Long-term guests are fully responsible for coordinating their own PO Box at the US Postal Service, located at 613 Utah Street in Hiawatha and ensuring that any mail or packages are received directly by them. Any lost, misplaced, or stolen packages must be handled directly with the delivery carrier or sender.
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Policy Updates:
· Rates, rules, amenities, and services may change at ANY time without notice. While we make every effort to keep guests informed, the park reserves the right to update policies as needed for safety, compliance, or operational requirements. The most current versions will be posted on our website and/or reservation system. It is the guest’s responsibility to review the most up-to-date policies prior to arrival.
Cancellation and Refund Policy:
· Cancellation: If you need to cancel your reservation, please call the office 785-288-9728. We will send you an email confirming the cancellation. If you DO NOT receive an email, it is your responsibility to contact us as the email is your proof of cancellation. Please DO NOT use text, email, Facebook or any form of contact or social media to cancel a reservation. These outlets are not monitored consistently.
· Refunds: Full Refund will be issued (excluding any processing fees) on any cancellations up to 2 weeks in advance from the date of your reservation. If cancellation is made less than 2 weeks in advance from the date of your reservation, 50% of the reservation will be refunded (excluding any processing fees). NO refunds for early departure.
· No Call/No Show: Please contact the office by phone if you will be arriving the day following your scheduled arrival date. We will hold your reservation until 5pm the following day. If we have NOT heard from you by 5pm the following day, we will cancel your reservation and open your site for rental. If you “No Call/No Show” all money will be forfeited and is non-transferable.
· Weather Related Cancellation: Camping is an outdoor experience, and refunds WILL NOT be given due to unfavorable weather. NO refunds for early departure. This rule does NOT apply if evacuations are necessary.
· NO refunds for discomfort from insects, wildlife, nearby agricultural activity, or normal outdoor conditions.
· Construction and Maintenance Notice: Routine maintenance, park improvements, mowing, or emergency repairs may occur during daytime hours. Noise or activity from maintenance or construction DOES NOT qualify for refunds or rate adjustments. We appreciate your understanding as we continue to improve the park.
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Taxes and Fees:
A reservation fee WILL be applied to all reservations. All reservation add-on packages are subject to applicable taxes.
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Amenities and Service Changes:
Amenities and services are subject to change WITHOUT notice. Specific sites or room numbers are NOT guaranteed and are subject to change.
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Emergency Information:
Park Maintenance Emergencies:
Guests MUST immediately notify management of any water leaks, sewer issues, or electrical problems. DO NOT attempt repairs.
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Safety and Medical Emergencies:
If you are experiencing a safety or medical emergency, please utilize the following information:
· Hospital / ER: Amberwell Hiawatha, 300 Utah Street 785-742-2131
· Tornado Shelter: Brown County Sheriff's Office (basement), 709 Utah Street, 785-742-7125 Sheriff's Office Tornado Policy
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Please Note: In the event of severe weather, guests are responsible for monitoring weather alerts and seeking shelter. Oregon Trail Glamping & RV Park is NOT responsible for injuries or damages related to severe weather events. In the event of a tornado warning, guests should proceed immediately to the designated shelter at the Brown County Sheriff's Office. Oregon Trail Glamping & RV Park does NOT provide onsite storm shelters.
· Mental Health Crisis Lifeline: Dial 988
· Other Emergency: Dial 911
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Wildlife Disclaimer:
Guests acknowledge that wildlife may be present in and around the park. Approaching, feeding, or interacting with wildlife is strictly prohibited. Oregon Trail Glamping & RV Park is NOT liable for injury or property damage caused by wildlife encounters.
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Utility Interruptions: Temporary interruptions in water, electric, sewer, Wi-Fi, or other utilities may occur due to weather, maintenance, or circumstances beyond our control. While we will respond as quickly as possible, NO refunds or rate adjustments will be issued for temporary service outages.
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Please Note: Oregon Trail Glamping & RV Park is NOT liable for any damage to personal property caused by utility outages or fluctuations, including power surges.
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Communication and Correspondence:
By staying with Oregon Trail Glamping and RV Park, you consent to receive marketing, promotional, and sales emails, as well as direct or automated emails regarding your stay with us. You may opt out of this correspondence at any time.
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Photo and Video Consent:
We occasionally capture photos and short video clips around the park to showcase the beauty of the Oregon Trail Glamping and RV Park. By staying with us, you give permission for you and your group to appear in these images for park documentation or promotional use. These images may be used for documentation, security, and promotional purposes in print or digital form. Guest waives any right to compensation arising from such use. We never share names, license plates, or personal details. If you prefer NOT to be included, just let us know at check-in and we will gladly accommodate, please contact the hosts at 785-288-9728.
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Please Note: Commercial photography or videography requires prior written approval. For questions or requests, contact the hosts at 785-288-9728
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Lost & Found: Any personal items left behind in RV Sites, Cabins, or common areas will be collected and held for 14 days. After 14 days, unclaimed items will be discarded or donated. Oregon Trail Glamping and RV Park is NOT responsible for loss, damage, or replacement of any personal belongings left behind. Guests are responsible for verifying that all personal items have been removed prior to check-out.
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Management Rights:
Park management reserves the right to refuse service, relocate guests, or require any guest or visitor to leave the property if they fail to comply with park rules, create unsafe conditions, cause disturbances, or damage property. NO refunds will be issued in these circumstances.
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Indemnification Clause:
Guests agree to indemnify and hold harmless Oregon Trail Glamping & RV Park, its owners, and employees from any claims, damages, or expenses (including attorney fees) arising from the actions, behavior, or negligence of the guest, their visitors, children, or pets.
Agreement (Must be reviewed, agreed to and signed prior to entering site):
In consideration for myself and all persons entering under my supervision being permitted to camp and participate in activities at the Oregon Trail Glamping and RV Park, I and all the persons listed below agree to the following waiver and release Oregon Trail Glamping and RV Park, 207 E Lodge Rd, Hiawatha, KS 66434 of all liability for injuries caused by but not limited to the following activities campfires, exploring, hiking, pets, showers, wildlife, and vehicle, bicycle or motorcycle use.
Additionally, the guest assumes all risks and danger incidental to the activity of camping in a rustic outdoor environment, including, but not limited to: injury by insects or other animals, injury while participating in recreational activities at the resort, injury as a result of inclement weather conditions, injury while exploring the creek area, or injury from tripping over rocks, roots, or other natural hazards. Guest agrees that Oregon Trail Glamping and RV Park and its owners and employees are not liable for injuries or property damages resulting from such causes. I understand that participation in outdoor activities involves inherent risks.
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By signing this agreement, I confirm that I and all occupants within my reservation have read, understand, and agree to comply with all park rules and policies as listed within the Oregon Trail Glamping and RV Park Policy. I acknowledge that violation of these policies may result in immediate removal without refund. I understand that I am fully responsible for ensuring all my approved visitors always comply with park rules. I agree to follow any additional instructions given verbally or in writing by park management if required for safety or operational reasons.